It is important for all of us to care for anyone else’s personal or sensitive information in the same way that we would want them to look after ours.
What type of information is protection by the Data Protection Act?
The Act regulates the use of “personal data”.
Data meaning information which is:
a) Being processed by means of equipment operating automatically in response to instructions given for the purpose;
b) Recorded with the intention of being processed by means of such equipment;
c) Is recorded as part of a relevant filing system or with the intention that it should form part of a relevant filing system.
What is personal data?
Personal data means data which relates to a living individual who can be identified:
a) From that data; or
b) From that data and other information which is in the possession of, or is likely to come into the possession of, the data controller;
c) This also includes any expression of opinion about the individual and any indication of intentions of the data controller or any other person in respect of the individual.
In relation to Lifelites this means:
Names, addresses, telephone numbers and e-mail addresses.
Sensitive data means personal data consisting of:
Racial or ethnic origin; religious or similar beliefs; trade union membership; physical or mental health or sexual life; political opinions; criminal offences. This data may only be held in strictly defined situations or where explicit consent has been obtained.
What activities are regulated by the Data Protection Act?
The Act regulates the “processing” of personal data. Processing meaning: obtaining, recording or holding the information or data or carrying out any operation or set of operations on the information or data, including –
a) Organisation, adaptation or alteration or information/data;
b) Retrieval, consultation or use of the information/data;
c) Disclosure of information or data by transmission, distribution or otherwise making available;
d) Placement, grouping, blocking or destruction of the information/data.
The eight principles of data protection:
How do these principles affect Lifelites?
Collection and processing or personal data (Principles 1 and 2)
Maintaining accuracy of personal data (Principle 4)
Retention or destruction of personal data (Principle 5)
Security of personal data (Principle 7)
Your personal Lifelites passwords should never be disclosed to anyone outside of the Lifelites team.
Inventory of Lifelites personal data systems
Personal information recorded at the time of a phone call, conversation or receipt of a letter, including:
- Access only information for the purpose of completing assigned authorised task(s).
- Access and retain only such information as is needed to effectively conduct the charity’s business.
- Handle such information in a secure, confidential and appropriate manner in compliance with relevant laws, regulations, policies and procedures.
- Protect the privacy of members’ records, and prevent inappropriate or unnecessary disclosure of such records.
Information stored electronically on Lifelites database.
We know that the technology and services that we provide can change a child’s life. It gives children in hospices the opportunity to do so many things that they never thought possible, such as paint a picture, create music, play a game, or communicate with their family.
We’d like to introduce you to some of the children who have used the Lifelites technology, and the impact it has had on their short lives.
We know that the work of Lifelites providing technology for children in hospices, has a positive impact on their short lives. However, we recognise that our activities may have some negative environmental effects and we wish to take steps to minimise these.
Lifelites is committed to donating and maintaining packages of assistive and inclusive technology to help life-limited and disabled children in children’s hospices throughout the British Isles.
In order to ensure the availability of ongoing funds to pay for this vital work, Lifelites aims to maintain its reputation in order to maintain and develop sources of funding.
The purpose of this policy is to ensure transparency, ethical and consistent dealings with all Lifelites stakeholders.